Baseball remains the national pastime for millions of sports-minded Americans. Similar to the barnstorming teams of years past, traveling baseball teams offer a unique experience for fans and participating players alike. Generally, the formation of a traveling squad begins with the procurement of individual talent. In addition, scheduling duties and sponsorship needs also may dominate the formation of a traveling team, as equipment requirements and transportation costs round out the items needed to form the baseball club.
Select players. Create the roster by determining the amount of players needed for each position. Conduct open tryouts at a select site or select players participating in leagues or organizations. Select alternates to protect against loss because of injuries or other unexpected events.
Create a team identity. Choose a team name, logo and colors. Choose a name for supporter identification while selecting a corresponding logo and color scheme. Choose original team badging or associate the team with well-known franchises by incorporating the name of a known franchise or organization.
Purchase equipment. Select new or used equipment to accompany the team on the road. When sporting goods organizations sponsor the team, promote the company by the exclusive use of provided equipment.
Choose a sponsor. Solicit team sponsorship by approaching businesses with the opportunity to promote products and services through a purchased sponsorship agreement. Sponsorship revenue covers travel expenses, equipment and registration requirements. In addition, approach sports-related companies, organizations with previous sponsorship activity or sports-minded businessman and entrepreneurs.
Raise additional funds. In addition to sponsorship agreements, obtain funding from personal savings, retirement accounts, proceeds from sales or events (i.e. raffles) and team member registration fees.
Select supporting personnel. Accept volunteers or hire personnel to handle tasks related to team activities. Select personnel for scheduling and administrative duties, personnel or a service to conduct uniform maintenance and health-care personnel. If needed, select a team manager and assistant coaches to run practices and manage game-day activity.
Create a schedule. Choose to participate in tournaments or simply schedule games with other similar travel teams. Negotiate locations and times for the games. Determine ticket allocation and prices if needed. Arrange concessions and the use of facilities with the competition or stadium or venue authority. Establish rescheduling and contact the local media for game coverage and reporting.
Arrange transportation. Schedule bus, train or plane transportation to and from venues. Establish a player transportation policy while arranging accommodations.