How to Create a Team Calendar

By Jonra Springs

Create a team calendar to keep players and parents abreast of times and locations for practices, games and league events. Municipal leagues share available fields with other sports programs. The league calendar can show scheduled times for practices and games that vary between multiple locations. Calendars provide a quick reference for times and locations to avoid confusion. Use Microsoft Word 2003 to create a team calendar to send to all the participants on your team.

How to Create a Team Calendar

Open a new Word document and set it for landscape layout. Click the Microsoft Word icon desktop shortcut to open a new document. Click "File" on the upper left menu bar and click the "Page setup" selection. Click the "Paper size" tab in the dialog box and click the dot next to "Landscape" for the orientation choice. Click "OK."

Make a heading to identify the month and team. Click the center text icon on the toolbar. Click the bold type button, then click the text size drop-down menu to increase the size to at least 16 points. Type the name of the month. Press the "Enter" key and type in the team name.

Map out a grid for the calendar. Click "Table" on the menu bar. Roll the cursor over the "Insert" selection and click "Table" on the list that appears to the right. Use the up and down arrows to dictate the "Number of Rows" and "Number of Columns" in the insert table box. Select seven columns for the days of the week. Use one row to identify the days and add four or five additional rows to cover the number of weeks in the month. Click the "OK" button to view a default-sized table with the specified number of columns and rows.

Define the parameters of the table. Click "Table," then click "Table Properties." Click a check into the box for "Preferred width" and use the up/down arrows to set 10, then use the drop-down menu for measurement to choose "Inches." Click "Centered" under alignment and "None" under text wrapping.

Set the row heights. Click the "Row" tab in the Table properties dialog box. Click a check mark into the box labeled "Specify height" under Row 1. Use the up/down arrows to set .3 inches for the first row. Click the "Next row" button. Click the "Specify height" check box and set 1 inch for all remaining rows, using the "Next row" button before each setting. Click the "OK" button.

Type the names of the weekdays across the first row. Click the cursor into the top box of each column to type in the days of the week, starting with Sunday.

Number the days of the month. Refer to a calendar to find out on which day the month begins. A link to calendars at Time and Date dot com is provided in the resources section below. Set the text to left indentation. Click in the box for the day the month starts on in the second row and drag to highlight all the way to the end of the row. If the month starts on Wednesday, highlight the last four columns in the second row. Click the "Numbering" icon on the toolbar. Click the first box in the third row and drag to the last box in the bottom row to highlight the rest of the day blocks and click the "Numbering" button again.

Put text into selected day blocks. Set the text size to 14. Click the cursor to the right side of the number in a day block you want text included for. Press "Select" and "Enter" to move the cursor without disrupting the numbering. Type in the appropriate text for the team event on that day. Use the same method to add text to each day block of a scheduled team event.

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